Project Manager


Posted 6 months ago
We are looking for a Project Manager! Reach out if you are interested and feel free to refer friends/colleagues!


Type of Employment: Contract
Title: Project Manager
Term: Contract – 15 months with extension
Location: Toronto – Hybrid – twice a week
Job ID number: C1340


Brief Description on Duties


  • Deliver the full scope of the Integrated Drug (product) Management System (IDMS) project including:
  • Manage Drug Product Submission Review
  • Manage Drug Product Listing Agreements (PLAs)
  • Manage Rebate Administration
  • Managed Benefits Structure & e-Formulary
  • Coordinate with the Business Lead to ensure scope and objectives are met under the established timelines
  • Provide detailed status reporting to various governance tables including Manager, Senior Manager, Director and ADM/CIO levels
  • Escalate issues and concerns to management as appropriate
  • Coordinate TRA (Threat Risk Assessment) and PIA (Privacy Impact Assessment) activities
  • Coordinate DFA (Digital First Assessment) activities throughout the project
  • Meet all project gating requirements per the OPS Unified Project Methodology (UPM)
  • Coordinate Architecture Governance Point (AGP) activities
  • Work with other IT Project Partners as needed (i.e TRIP – Technology Roadmap and Investment Plan)
  • Provide direction and swift decisions to a motivated team of IT professionals including Developers, System Testers, Architects and Solution Designers
  • Track project budget
  • Facilitate requirements gathering sessions with various business and IT resources
  • Supervise the activities and dynamics of the IDMS project team to ensure effective working relationships and appropriate time utilization
  • Ensure all project activities align with project priorities and identify overlaps and gaps
  • Ensure all team members are aware of their roles and responsibilities and discharge them effectively
  • Ensure high quality of all deliverables
  • Identify risks and issues, ensuring proper assessment is conducted and appropriate mitigation strategies and activities are in place
  • Coordinate with the IDMS Manager to ensure scope and objectives are met
  • Develop an Integrated Project Plan with the IDMS Business Lead
  • Work closely with the Development team to ensure that:
  • Risks and issues are managed and mitigated, as much as possible, before requiring escalation
  • Design documentation is consumable and ready for Test analysis
  • Release/build scope is communicated to QA team
  • Schedule build timing to QA
  • Defect triage assessments
  • Developers are available, as required, to work with system testers
  • Work the Test Lead to ensure all test documentation is in place and has been reviewed.
  • Work with Test Lead to ensure all defects are managed to resolution including communication to business and development teams in a clear and concise manner
  • Lead daily project meetings
  • The Project Manager must be able to problem solve effectively and bring solutions to the management team as issues arise


Project Management Skills

  • Provides project management on large scale, complex, high profile and high-risk project for OPS I&IT initiatives.
  • Ensures project deliverables meet clients’ business requirements on time, scope and budget, with a focus on cost-effectiveness, efficiencies and compliance with OPS project management methodologies and frameworks.
  • Significant experience in coordinating team members; clarifying roles and responsibilities and ensuring knowledge is shared amongst team members
  • Experience developing and managing project schedules, deliverables, and scope
  • Experience in proactively communicating project issues and risks for high-risk, high-profile and complex projects
  • Demonstrated experience directing project QA teams to ensure project deliverables are delivered on time and adhere to government and ministry standards


General Skills

  • Ability to monitor and forecast project costs and provide reporting and input to ensure targets are met
  • Experience developing and managing project schedules, deliverables, and scope
  • Ability to promote I&IT project management best practices and adherence to standard methodologies
  • Demonstrated experience directing project teams to ensure project deliverables are delivered on time and adhere to government and ministry standards
  • Extensive experience coordinating and monitoring project processes, and developing/communicating guidelines and procedures
  • Sources, selects and on-boards team members in various disciplines, clarify roles and responsibilities and set task/deliverable/performance expectations for resources that are both OPS unionized employees as well as fee for service (FFS) consultants.
  • Resolves resourcing and inter-personal conflicts, negotiates changes to resourcing, ensures knowledge is shared among team members such as project objectives and deliverables are met.
  • Develops complex project budgets based on multiple funding channels and cross ministry dependencies.
  • Effectively manages large project budgets and ensures a high level of fiscal control and accountability including estimates, forecasts and reconciliation/confirmation of actuals.
  • Proactively identifies potential risk events and issues before they occur so that proper mitigating strategies can be developed.
  • Articulates and prioritizes issues and risks at senior executive levels and recommends mitigation strategies for decision makers.
  • Establishes and participates in steering committee and stakeholder forums
  • Provides, project, program, and/or portfolio reporting to multi-stakeholders at senior executive levels.
  • Uses appropriate strategies and actions to overcome resistance to change and capitalize on forces in support of change during all stages of projects – concept, definition, planning, implementation and close-out.
  • Promotes OPS I&IT standards and best practices for project management to facilitate control of system quality, adherence to standard methodology and the control of the use of I&IT resources.


Desirable Skills: 

  • Knowledge and understanding of Project Management’s Institute’s Project Management Body of Knowledge
  • Knowledge and understanding of Information Management principles, concepts, policies and practices
  • Knowledge and understanding of Accessibility for Ontarians with Disability Act (AODA) and related regulations and standards
  • Ability to make recommendations on the acquisition of software, hardware, and technology resources
  • Experience managing and coordinating project monitoring, anticipates and troubleshoots issues, provides ongoing expertise, resolves problems and provides project effectiveness
  • Ability to identify conflict between project and functional areas and develops responses to successfully address conflict
  • Ability to handle client relationships to manage expectations, provides updates as required, identifies potential conflicts between project and functional areas


Soft Skills: 

  • Superior verbal and written communication skills to effectively inform executive decision-making and to report status to corporate governance bodies including group facilitation skills, experience in preparing reports, proposals, briefing materials, presentations and other communications
  • Strong consulting skills to engage with stakeholders
  • Ability to prioritize workload, demonstrate critical thinking, identify problems, develop and implement solutions
  • Strong customer service orientation to ensure needs of Clients are effectively met
  • Demonstrated team player with excellent multi-tasking abilities and a proven track record for meeting strict deadlines


OPS & Healthcare Experience: 

  • Demonstrated experience in a health or clinical context
  • Demonstrated experience supporting stakeholder engagement activities, particularly in a healthcare context
  • Demonstrated experience with the privacy and security requirements of software development in a healthcare or clinical context.

Job Features

Job CategoryProject Manager

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