Project Manager

Type of Employment: Contract
Title: Project Manager
Term: Contract – 7 months with extension
Location: Toronto – Hybrid (2 days on-site)
Industry: Government
Job ID number: C1424

Responsibilities:

• Provides project management on large scale, complex, high profile and high risk projects for OPS I&IT initiatives.
• Ensures project deliverables meet clients’ business requirements on time, scope and budget, with a focus on cost-effectiveness, efficiencies and compliance with OPS project management methodologies and frameworks.
• Provide senior project management oversight and support for cyber security platforms that are currently being deployed and rolled out within the OPS over 2024-25 fiscal year. In addition, to lead and provide project management support for smaller security-focused projects, initiatives or iterative improvements as required based on need and capacity throughout the year.

The PM resource will provide the resource capacity required to lead:

• Microsoft Enterprise Security (E5) capability implementation/adoption projects
• Internal cyber security projects and improvement initiatives
• Current state analysis and Target state operating model for protection platforms Database Protection and Privileged Access Management solution.

General Skills:

• Leads organizational development, strategy development, business planning, and Ministry funding requests.
• Gathers and develops requirements in order to create and maintain a detailed project schedule and/or integrated plan.
• Ability to monitor and forecast project costs and provide reporting and input to ensure targets are met
• Experience developing and managing project schedules, deliverables, and scope
• Ability to promote I&IT project management best practices and adherence to standard methodologies
• Demonstrated experience directing project teams to ensure project deliverables are delivered on time and adhere to government and ministry standards
• Extensive experience coordinating and monitoring project processes, and developing/communicating guidelines and procedures
• Sources, selects and on-boards team members in various disciplines, clarify roles and responsibilities and set task/deliverable/performance expectations for resources that are both OPS unionized employees as well as fee for service (FFS) consultants.
• Resolves resourcing and inter-personal conflicts, negotiates changes to resourcing, ensures knowledge is shared among team members such as project objectives and deliverables are met.
• Develops complex project budgets based on multiple funding channels and cross ministry dependencies.
• Effectively manages large project budgets and ensures a high level of fiscal control and accountability including estimates, forecasts and reconciliation/confirmation of actuals.
• Proactively identifies potential risk events and issues before they occur so that proper mitigating strategies can be developed.
• Articulates and prioritizes issues and risks at senior executive levels and recommends mitigation strategies for decision makers.
• Establishes and participates in steering committee and stakeholder forums
• Provides, project, program, and/or portfolio reporting to multi-stakeholders at senior executive levels.
• Uses appropriate strategies and actions to overcome resistance to change and capitalize on forces in support of change during all stages of projects – concept, definition, planning, implementation and close-out.
• Promotes OPS I&IT standards and best practices for project management to facilitate control of system quality, adherence to standard methodology and the control of the use of I&IT resources.

Desirable Skills:

• Knowledge and understanding of Project Management’s Institute’s Project Management Body of Knowledge
• Knowledge and understanding of Information Management principles, concepts, policies and practices
• Knowledge and understanding of Accessibility for Ontarians with Disability Act (AODA) and related regulations and standards
• Ability to make recommendations on the acquisition of software, hardware, and technology resources
• Experience managing and coordinating project monitoring, anticipates and troubleshoots issues, provides ongoing expertise, resolves problems and provides project effectiveness
• Ability to identify conflict between project and functional areas and develops responses to successfully address conflict
• Ability to handle client relationships to manage expectations, provides updates as required, identifies potential conflicts between project and functional areas

Skills
Experience and Skill Set Requirements

Strategic Planning – 85%
Analytical – 20%

• Attention to Detail
• Calculating Costs for Implementation
• Critical Thinking
• Defining Mechanisms for Input
• Defining Purpose of the Strategic Planning Process
• Developing a Plan for Implementing Strategies
• Logical Thinking

Communication – 25%

• Facilitating Group Discussion
• Creating Mission/Vision Statements
• Engaging Reluctant Members in Discussions
• Negotiation
• People Skills
• Persuasiveness
• Pitching
• Public Speaking
• Presentation / MS PowerPoint
• Active Listening

Decisiveness – 15%

• Building Consensus
• Establishing Measurable Objectives for Goals/Projects
• Creating and Enforcing Timelines
• Prioritizing
• Goal Oriented

Problem Solving – 25%

• Aligning Business Practices with Emerging Strategy
• Assessment
• Brainstorming
• Creativity
• Evaluation
• Identifying Obstacles
• Problem Sensitivity
• Multitasking
• Stress Tolerance

Agile Project Delivery – 15%

• Experience working on agile project delivery teams
• Working Experience with:
• Backlog
• User Stories
• Scrum
• Sprints