Project Control Officer

We are looking for a Project Control Officer​​! Reach out if you are interested and feel free to refer friends/colleagues!

Type of Employment: Contract
Title: Project Control Officer
Term: 6 months contract with extension
Location: Toronto – Hybrid: 2 days a week
Job ID number: C1291

Brief Description of Duties: 

Ensure project control procedures and policies within a program of related projects are executed. Assist in maintaining project schedules. Develop and maintain issue logs. Maintain project repositories of documents. Prepare documents for various recurring meetings including minutes, issue logs etc. Develop presentation documentation as required for project teams. Develop consolidate program status reports.

We require a project coordinator whose primary focus will be on providing financial management and analytical support to project managers at the program level for a large (Tier 1) initiative. As part of this project team, prime responsibility will be to:

• Manage relationships and all activities with all required partners (business, TS Finance, program PMO, TS project teams, external partners) related to program one-time and on-going financials (prepare budget, forecasts and actuals).
• Utilize project management software for development and distribution of comprehensive set of monthly, weekly and ad hoc project financial reporting to a variety of program stakeholders (including templates for use by other project members).
• Work closely with TS Finance to provide necessary detailed financial data to support the forecasting and tracking of capitalization and amortization.
• Manage all financial status meetings for the program. Provide support for invoice processing. Manage process for all required updates to internal financial management tracking tools (e.g. EPM, Carpe Diem).
• Manage reporting and tracking for resource utilization.
• Exercise discretion in managing correspondence and information, escalating issues where appropriate.
• Act as central point of communication for core team members, management, business partners and other stakeholders on program, organization and platform issues. SKILLS: MS Project knowledge to create and maintain project plans. MS Excel and PowerPoint knowledge to create and maintain documents. Knowledge and experience in maintaining a central repository of project plans, reports, competencies etc.

Must Have Skills: 

• Strong working knowledge of project management methodologies – both waterfall + agile
• Strong experience using Confluence, Jira, MS Project
• Project Monitoring and Control Experience: project governance and quality control, project forecasts, strong asset if candidate has worked on large scale projects in the past
• Able to work independently – requires minimal direction, adapts quickly to change

Nice to Have Skills: 

• Experience in business transformation work – (for example: HR related – role restructuring, organizational restructuring)
• Previous work working in ambiguous situations, sensitive situations – able to hit the ground running no matter the situation
• Previous banking experience