IT Project Manager

Job Description:

Reporting to the Business Transformation Lead, the PM will be responsible for the program roadmap and plan, and will support the workstream leads to meet deadlines, budget and quality expectations. The PM will also support the program deliverables by owning key deliverables, and support business analysis as needed. The PM will work closely with Business, Legal, Tax, and Technology data stakeholders across Capital Markets, as well as external Counsel and Vendors to coordinate a variety of workstreams and activities.

KEY ACCOUNTABILITIES

· Manage all aspects of large scale and complex projects or initiatives from initiation to delivery, so the projects are completed on time, with quality, and within budget.
· Design, communicate, and implement an operational plan for completing projects, and monitor progress and performance against it.
· Identify, resolve, and/or escalate issues in order to minimize delays or quality concerns.
· Coordinate activities between in-house counsel, external counsel, business and technology teams responsible for data identification, collection, preservation, and production.
· Collaborate with Senior Record Officers to identify / update custodian lists, relevant data files and links.
· Work with Corporate Security, and external vendors, to preserve relevant electronic and hard copy files.
· Engage senior representatives from various functional groups (Technology, Operations, Finance) to understand system data flows and ensure appropriate data preservation.
· Schedule meetings, discussions, and interviews; take meeting notes and follow up on key action items.
· Provide weekly working group updates and resolve issues as they arise.
· Provide regular updates to CIBC’s Senior Management.
· Manage the project budget and other administrative activities (e.g., maintaining SharePoint, presentations, and audit-related documents).
· Assist with additional unplanned tasks and analysis as required.

Must Have Requirement:
• 3+ Years as a Business Analyst
• 3+ years as a Project Manager leading complex initiatives from initiation to delivery
• Experience developing business cases, Roadmaps & presentation materials
•Very strong communication and interpersonal skills
• Ability to confidently prepare and present to high level execs
• Highly Proficient with Microsoft Office Suite
• Enterprise project software
• Experience using Portfolio management tools
• Experience with Process and system changes in large Financial environments
• Previous experience in Capital Market
• Understanding of Capital Markets business and products, and trade lifecycle.

Nice to Have:
• Legal operations or litigations experience ** VERY STRONG NICE TO HAVE
• Knowledge of applicable industry regulations
• Experience in dealing with external stakeholders, especially external counsel.

Soft Skills:
• Strong communication skills
• Ability to adapt communication style based on target audience and setting
• Personable
• Technical skills and comfort level working with existing and new technology.
• Proactive and follows up on items

Summary:
The main function of an IT Project Manager is to oversee the application of project management methodology during all phases of the project cycle, with responsibilities that include project design, scope management, cost control, quality and performance reporting.

Job Responsibilities:
• Define test plans and ensure that products are defect free before User Acceptance Testing.
• Develop, track and manage project budget, project plans, timelines and scope.
• Effectively oversee project staff (direct reports, matrixed reports, contractors, and interns), delegating work to appropriate leads.
• Efficiently communicate to stakeholders to manage expectations and project progress.
• Ensure appropriate systems development and project management processes are being utilized.
• Ensure that necessary risk assessments are continually reviewed and monitored and proactively addressed in a timely fashion.
• Facilitate the User Acceptance Testing process, developing rollout plans and procedures.
• Lead teams of developers in the delivery of high-quality software solutions that meet business needs.
• Make presentations to steering committees or project sponsors.
• Manage medium to large scale projects working collaboratively with business stakeholders, vendors, and technical resources.
• Manage project resources including procuring project staff, developing, motivating, coaching and advising.
• Partner closely with other members of functional project teams to define business requirements.
• Prepare and present cost-benefit analyses.
• Successfully plan, execute, control and close projects against defined scope and budget using CIBC procedures and policies.

Qualifications:
• Bachelor’s degree in a technical field such as computer science, computer engineering or related field required. MBA or other related advanced degree preferred.
• PMP or PMI certification.
• Proven project management experience.
• People management and team building skills.
• Demonstrated ability to be flexible/ adaptable in exercising judgment in a changing environment and to manage competing priorities.
• Proven ability to learn business processes quickly and to work well with business partners at different levels within the organization.
• Strong ability to assess risk and apply management principles to technology applications/products and business functions.
• Experience delivering technology and business application solutions in a large-scale, multi-platform systems environment.
• Extensive practical experience and knowledge with techniques for planning, organizing, and monitoring multiple IT projects simultaneously.
• 2-4 years’ experience.

  Hybrid: 3 days onsite.